Review Your Class Entries

Upon logging in, you will see all classes assigned to you. Each row represents one class group at a specific school. Review the details including instrument, year level, duration, and current student count.

Edit Student Names

Click Edit on any row to open the entry. In the Student Names field, enter the full name of each student currently enrolled in that class. Names are separated by commas.

Keep the Student Count Accurate

The Number of Students field will update automatically as you enter names. Please verify this number is correct before saving — it must reflect the actual number of students currently in the class, not enrolments or absences.

Add a Comment if Needed

Use the Comment field to note anything relevant — for example, a student on leave, a class that has been merged, or any other contextual information that may assist your Learning Area Coordinator.

Save, Then Confirm

Click Save Changes to save your edits. Once you are satisfied the entry is accurate, click the Confirm button on that row. A confirmed entry is locked and cannot be edited further unless an administrator unlocks it.

Complete All Classes

Repeat this process for every class in your list. Once all rows are confirmed, a green completion banner will appear at the top of the page. Your Learning Area Coordinator will be notified of your completion status automatically.

School Review & Communication

Schools now have their own read-only portal where they can see every class running at their site and confirm it independently — you'll see this in the School Status column (🏫 confirmed / ⚠ needs review / no response yet). This is separate from your own confirmation and never overrides it — your confirmation stays the point of truth.

Click a row's School Status badge to open a message thread with that school, or use the 🏫 School activity bell in the topbar to see new school messages and confirmations across all your classes. If you edit the student count or names on a class a school has already confirmed, their confirmation is automatically cleared and they're sent a system message asking them to review the change — you don't need to do anything extra, and your own edit and confirmation are never blocked.